This Policy applies as between you, the User of this Web Site and HCS Safety Ltd the owner and provider of this Web Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Web Site and any Services or Systems therein.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Web Site;
“Content” means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site;
“Cookie” means a small text file placed on your computer by HCS Safety Ltd when you visit certain parts of this Web Site. This allows us to identify recurring visitors and to analyse their browsing habits within the Web Site. Where e commerce facilities are provided, Cookies may be used to store your booking details. Further details are contained in Clause 10 of this Policy;
“Data” means collectively all information that you submit to the Web Site. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
“HCS Safety Ltd” means HCS Safety Ltd of 321, Millbrook West, Southampton, Hampshire, SO15 0HW.
“Service” means collectively any online facilities, tools, services or information that HCS Safety Ltd makes available through the Web Site either now or in the future;
“System” means any online communications infrastructure that HCS Safety Ltd makes available through the Web Site either now or in the future. This includes, but is not limited to, web based email, message boards, live chat facilities and email links;
“User” / “Users” means any third party that accesses the Web Site and is not employed by HCS Safety Ltd and acting in the course of their employment; and HCS Safety Ltd, 321, Millbrook Road West, Southampton, Hampshire, SO15 0HW.
“Web Site” means the website that you are currently using www.hcssafety.co.uk) and any sub domains of this site e.g. subdomain unless expressly excluded by their own terms and conditions.
2. Data Collected
Without limitation, any of the following Data may be collected:
2.2 date of birth;
2.4 job title;
2.6 contact information such as email addresses and telephone numbers;
2.7 demographic information such as post code, preferences and interests;
2.8 financial information such as credit / debit card numbers;
2.9 IP address automatically collected);
2.10 web browser type and version automatically collected);
2.11 operating system automatically collected);
2.12 a list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected); and
2.13 Cookie information (see Clause 10 below).
3. Our Use of Data
3.1 Any personal Data you submit will be retained by HCS Safety Ltd for as long as you use the Services and Systems provided on the Web Site. Data that you may submit through any communications System that we may provide may be retained for a longer period of up to 12 months.
3.2 Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
3.3 All personal Data is stored securely in accordance with the principles of The General Data Protection Regulation (GDPR) (EU) 2016/679. For more details on security, see Clause 9 below.
3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:
3.4.1 internal record keeping;
3.4.2 improvement of our products / services; HCS Safety Ltd, 321, Millbrook Road West, Southampton, Hampshire, SO15 0HW.
3.4.3 transmission by email of promotional materials that may be of interest to you unless you opt-out this can be done by emailing firstname.lastname@example.org;
3.4.4 contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Web Site.
4. Third Party Web Sites and Services
HCS Safety Ltd may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services have access to certain personal Data provided by Users of this Web Site. Any Data used by such parties is used only to the extent required by them to perform the services that BookingBug and One2create requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with The General Data Protection Regulation (GDPR) (EU) 2016/679.
5. Changes of Business Ownership and Control
5.1 HCS Safety Ltd may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
5.2 In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.
6. Controlling Access to your Data
6.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
6.1.1 use of Data for direct marketing purposes; and
6.1.2 sharing Data with third parties.
7. Your Right to Withhold Information
7.1 You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.
8. Accessing your own Data
8.1 You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
8.2 You have the right to ask for a copy of your personal Data on payment of a small fee.
9.1 Data security is of great importance to HCS Safety Ltd and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.
10.2 [Before the Web Site sets Cookies on your computer, you will be presented with a pop up message requesting your consent to set those Cookies. [None of the Cookies set by the Web Site jeopardise your privacy in any way and no personal data is collected.] By giving your consent to the setting of our Cookies you are enabling us to provide the best possible experience and service to you through our Web Site. If you wish to deny your consent to the placing of Cookies, certain features of the Web Site may not function fully or as intended.]
10.3 [Certain features of the Web Site depend upon Cookies to function and are deemed, within the law, to be strictly necessary. These Cookies are detailed in Schedule 1A. You will not be asked for your consent to place these Cookies however you may still disable cookies via your web browser’s settings, as set out in sub Clause 10.4.]
10.4 You can choose to enable or disable Cookies in your web browser. By default, your browser will accept Cookies, however this can be altered. For further details please consult the help menu in your browser. Disabling Cookies may prevent you from using the full range of Services available on the Web Site.
10.5 You may delete Cookies at any time however you may lose any information that enables you to access the Web Site more quickly.
10.6 [The Web Site uses the third party Cookies detailed in Schedule 2 for the purposes HCS Safety Ltd, 321, Millbrook Road West, Southampton, Hampshire, SO15 0HW, described therein. These Cookies are not integral to the services provided by the Web Site to you and may be blocked at your choosing via your internet browser’s privacy settings or via your response to the request for consent detailed in sub Clause 10.2.]
10.7 It is recommended that you ensure that your Internet browser is up to date and that you consult the help and guidance provided by the developer of your browser if you are unsure as to how to adjust your privacy settings.
11. Changes to this Policy
Schedule 1: First Party Cookies
Name of Cookie Purpose
PHPSESSID Session ID for Members login
Schedule 1A: Strictly Necessary Cookies
Name of Cookie Purpose
O2cAllowCookies Store opt in/out details for tracking cookies
Schedule 2: Third Party Cookie
Name of Cookie Name of Provider Purpose _utma Google Google Analytics _utmb Google Google Analytics _utmc Google Google Analytics _utmz Google Google Analytics